Weber Powder Terms and Conditions

It is crucial for every guest to acquaint themselves with the terms and conditions outlined below. By submitting an electronic waiver, booking form, deposit, or payment, you expressly consent to being legally bound by the terms and conditions provided below.

In this documentation, the entity known as Weber Powder Ltd., referred to as "we," “our” and "us," serves as the provider for all backcountry experiences and services detailed in our marketing materials and as specified in your reservation confirmation. The location, Battle Abbey Backcountry lodge is referred to as the “lodge” in the below conditions.

Booking & Payment Policy

• All bookings, both single spaces and lodge takeovers, include helicopter transfer flights from Golden, BC at the start and end of your trip, accommodation at the lodge, meals, guiding services, staffing services, use of safety equipment and ground transportation to and from Calgary International Airport.

• A 30% deposit is required to secure any bookings with Weber Powder Inc.

• The remaining balance is due 150 days prior to the start of your trip.

• We accept the following payment forms: wire transfer, EFT (within Canada) or credit card (subject to a 2.4% convenience fee).

• All payments are final and non-refundable except as outlined in the Cancellation Policy below.

• In the event a deposit or final payment is not paid, Weber Powder Inc. reserves the right to cancel your reservation and any funds received prior will be non-refundable.

• All rates and deposits are advertised in Canadian Dollars and are subject to 5% GST. In the event of payments made in another currency, the conversion to Canadian Dollars will be conducted by Weber Powder Inc. bank at its prevailing exchange rate on the date of payment. This exchange rate is deemed final.

• In the event that the final balance is not received 150 days before the trip starts, a 1% late fee will be imposed. Subsequently, if the balance remains unpaid, an additional 1% charge will be added to the outstanding balance every 30 days thereafter.

• Guests below the age of 19, commonly referred to as minor guests, are only permitted with advance written permission from Weber Powder Inc. The legal guardian of the minor must ski with the minor and complete the Waiver on their behalf.

• Lead guests who are organizing a Lodge Takeover are required to share group members' contact information (first name, last name and email address) as soon as members confirm. Weber Powder Inc will contact each guest individually to share and request a booking form and waiver be completed. Guests who do not complete the booking form and waiver at least 30 days prior to the trip start may not be permitted to participate in the trip.

Cancellation Policy

• Cancellation notices which are received in writing prior to the final payment date (150 days before the start of your trip) are refundable less a $500 per space administrative fee.

• Cancellation notices received within 150 days of the trip start are non-refundable.

• At any time, reservations may be transferred to another adult or party pending approval of Weber Powder Inc. Weber Powder Inc. reserves the right to refuse your replacement guest or party for any reason. If Weber Powder is involved in the payment transfer process, a $500 administration fee will be applied. Weber Powder Inc is at no time responsible for finding a replacement guest or party to take over your reservation.

• Weber Powder Inc will not issue a refund if you (the guest) are not able to attend your trip for any reason, including but not limited to: injury, illness, travel delays, expired passport, closed borders or family emergencies.

• In the event weather prohibits the helicopter exchange at the beginning or end of your trip, you (the guest) are responsible for any additional costs incurred including but not limited to: accommodation, transportation and food. No refund will be issued if your trip is shortened or lengthened due to weather delays.

• No refunds will be issued if you are not able to participate in daily excursions due to injury or illness at the lodge. Due to the remote nature of our location, you must notify Weber Powder staff if you are experiencing any symptoms of injury or illness prior to and/or during your trip.

• No refunds will be issued in the event poor weather and/or snow conditions lead to a shortened or canceled backcountry excursion.

Guest Responsibility

• It is the guests sole responsibility to arrive at the designated meeting location on time, packed and ready to depart. Guests who do not arrive on time will be subject to arrange their own transportation to Golden. Guests who miss the scheduled helicopter transfer into the lodge will be subject to pay for the additional helicopter transfer required.

• Each guest is limited to 16 kg (35lbs) of luggage, not including skis, poles, or clothing and equipment worn onboard the helicopter during transfers. Please limit to ONE pair of skis or ONE snowboard per person.

• Guests who arrive with more than the allotted amount of luggage will be asked to repack their luggage adhering to the restrictions above. Weber Powder Inc nor the helicopter operator (Alpine Helicopters) will not be responsible for the storage of any items left at the hanger including luggage, equipment, bags or carrying cases.

• Guests are required to follow all directions given by the guiding team and lodge staff. Weber Powder Inc reserves the right to prohibit any person from traveling to the lodge, and to require that any person leave the lodge, at any time, and at the Guest’s expense, for failure to comply with reasonable directions of Weber Powder staff, illegal conduct, or conduct that jeopardizes the safety of any person at the lodge.

• For the safety of all guests, guides and staff, alcohol, cannabis and any intoxicants may not be consumed before or during the backcountry touring program. Smoking and vaping is only permitted in the designated smoking area outlined by lodge staff.

• It is your responsibility as a guest to inform Weber Powder Inc of any medical conditions, dietary restrictions, allergies or updated contact information prior to your trip.

• You (the guest) understand that the weather can be unpredictable and is in no way controlled by Weber Powder Inc. Our location in the Selkirk mountains is known for its amazing winter conditions however there is always a possibility that the snow quality during your stay may disappoint you. Our policy is to ski/board every day the conditions allow. In the event you encounter less-than-ideal conditions during your backcountry trip, we kindly request that you make a concerted effort not to let it dampen your spirits. Maintaining a positive attitude contributes significantly to the overall experience and ensures a more enjoyable time for everyone involved.

Trip Cancellation, Trip Interruption and Medical Evacuation Insurance

Life is filled with unexpected twists, and the same holds true for travel! Unforeseen events like missed flight connections, personal illness, or early-season injuries are beyond prediction. We highly recommend all guests traveling with Weber Powder acquire travel insurance within 72 hours of confirming your reservation, covering trip cancellation, trip interruption, and air ambulance medical evacuation. For non-residents of Canada, we encourage you to check you have sufficient medical insurance coverage.

In the event you file a claim with insurance, Weber Powder Inc will share all booking information to support your claim.

Weber Powder Inc does not provide any travel insurance products. We recommend working preferred provider Acera Insurance as they are familiar with remote backcountry travel. You can receive a quote online or contact Maria Delaney directly at mdelaney@capricmw.ca or #250-542-8577.

Waiver

Weber Powder Inc requires all guests to complete our Release of Liability, Waiver of Claims, Assumption of Risks and Indemnity Agreement (the "Waiver") both electronically at the time of booking as well as in person at the trip start. It is the responsibility of the guest to review the waiver carefully and accept the risks, dangers and hazards associated with backcountry touring.